Privacy Policy

Preamble

With the following privacy policy, we would like to inform you about the types of your personal data (hereinafter also referred to as "data") that we process, for which purposes, and to what extent, in the context of providing our application.

The terms used are not gender-specific.

As of: June 7, 2025

Table of Contents

  1. Preamble
  1. Data Controller
  1. Overview of Processing Activities
  1. Applicable Legal Bases
  1. Transmission of Personal Data
  1. International Data Transfers
  1. General Information on Data Storage and Deletion
  1. Rights of Data Subjects
  1. Provision of Online Services and Web Hosting
  1. Use of Cookies
  1. Registration, Login, and User Accounts
  1. Community Features
  1. Contact and Request Management
  1. Web Analytics, Monitoring, and Optimization
  1. Social Media Presences
  1. Plug-ins and Embedded Functions and Content
  1. Use of Google Firebase Services
  1. Changes and Updates
  1. Definitions

Data Controller

Müller, Gabriel; Ehmann; Müller; Struckmann GbR

Stärkestr. 23

30451 Hannover, Germany

Email Address: support@join-hive.com

Overview of Processing Activities

The following overview summarizes the types of data processed and the purposes for which they are processed, along with the data subjects involved.

Types of Processed Data

Categories of Data Subjects

Purposes of Processing

Applicable Legal Bases

Applicable legal bases under the GDPR: Below is an overview of the legal bases under the GDPR on which we process personal data. Please note that in addition to the GDPR provisions, national data protection regulations may apply in your or our country of residence or business. If, in individual cases, more specific legal bases are relevant, we will inform you in the privacy policy.

National Data Protection Regulations in Germany: In addition to the GDPR, national regulations for data protection apply in Germany. This includes, in particular, the Federal Data Protection Act (BDSG), which contains special provisions regarding the right to access, right to deletion, right to object, processing of special categories of personal data, processing for other purposes, transfer, and automated decision-making, including profiling. State-specific data protection laws may also apply.

Transmission of Personal Data

In the course of processing personal data, it may occur that data is transmitted or disclosed to other parties, companies, legally independent organizations, or individuals. Recipients of this data may include, for example, service providers assigned with IT tasks or providers of services and content integrated into a website. In such cases, we adhere to legal requirements and, in particular, conclude appropriate contracts or agreements to protect your data with the recipients.

International Data Transfers

Data processing in third countries: If we process data in a third country (i.e., outside the European Union (EU), the European Economic Area (EEA)) or if data processing occurs within the scope of using third-party services or disclosure/transmission of data to other persons, entities, or companies, this is done only in accordance with legal requirements. If the data protection level in the third country has been recognized through an adequacy decision (Art. 45 GDPR), this serves as the basis for data transfer. Otherwise, data transfers occur only if the data protection level is secured through other means, in particular by standard contractual clauses (Art. 46 para. 2 lit. c) GDPR), explicit consent, or in the case of contractual or legally required transfers (Art. 49 para. 1 GDPR). We will inform you about the third-country transfer frameworks used by individual service providers.

General Information on Data Storage and Deletion

We delete personal data that we process in accordance with legal requirements as soon as the underlying consents are revoked or no further legal grounds for processing exist. This applies in cases where the original processing purpose is no longer relevant or the data is no longer needed. Exceptions to this rule exist when legal obligations or special interests require longer storage or archiving of the data.

In particular, data that must be retained for commercial or tax law reasons, or whose storage is necessary for legal enforcement or protection of the rights of other natural or legal persons, must be archived accordingly.

Our privacy notices provide additional information on the retention and deletion of data that specifically applies to certain processing activities.

In cases where multiple retention or deletion periods apply to a given data, the longest period shall take precedence.

If a period does not begin on a specific date and is at least one year long, it will automatically begin at the end of the calendar year in which the triggering event occurred. In the case of ongoing contractual relationships in which data is stored, the triggering event is the effective date of termination or other termination of the legal relationship.

Data that is no longer processed for the original purpose, but is retained due to legal requirements or other reasons, is processed solely for the reasons that justify its retention.

Rights of the Data Subject

Rights of data subjects under the GDPR: As data subjects, you have various rights under the GDPR, particularly those set out in Articles 15 to 21 of the GDPR:

Provision of Online Services and Web Hosting

We process user data in order to provide them with our online services. For this purpose, we process the user's IP address, which is necessary to transmit the content and functions of our online services to the user's browser or device.

Further information on processing activities, procedures, and services:

Use of Cookies

Cookies are functions that store and retrieve information on users' devices. Cookies can serve various purposes, such as ensuring the functionality, security, and convenience of online services, as well as generating analyses of visitor traffic. We use cookies in accordance with legal provisions, obtaining user consent where necessary. If consent is not required, we rely on our legitimate interests. This applies when storing and retrieving information is essential to provide explicitly requested content and functions, such as saving settings and ensuring the functionality and security of our online services. Consent can be withdrawn at any time. We clearly inform users about the scope and which cookies are used.

Notes on Data Protection Legal Grounds: Whether we process personal data using cookies depends on consent. If consent is given, it serves as the legal basis. Without consent, we rely on our legitimate interests, which are explained above in this section and in the context of the respective services and processes.

Storage duration: Regarding the storage duration, the following types of cookies are distinguished:

General Notes on Withdrawal and Objection (Opt-out): Users may withdraw their consents at any time and also object to processing in accordance with legal requirements, including via their browser's privacy settings.

Further information on processing activities, procedures, and services.

Registration, Login, and User Account

Users can create a user account. During registration, users are provided with the required mandatory information, and the data is processed for the purpose of providing the user account based on contractual obligations. The processed data includes login information (username, password, and email address). In connection with the use of our registration and login features, as well as the utilization of the user account, we store the IP address and the time of the respective user action. The storage is carried out based on our legitimate interests, as well as those of the users, in protecting against misuse and unauthorized use. These data are generally not shared with third parties unless required for the enforcement of our claims or there is a legal obligation to do so. Users may be informed by email about activities relevant to their user account, such as technical changes.

Further Notes on Processing Procedures, Processes, and Services:

Community Features

The community features we provide allow users to engage in conversations or other exchanges with each other. Please note that the use of community features is only permitted in compliance with applicable laws, our terms and conditions, and the rights of other users and third parties.

Further Notes on Processing Procedures, Processes, and Services:

Contact and Inquiry Management

When contacting us (e.g., by post, contact form, email, phone, or via social media) as well as in the context of existing user and business relationships, the details of the contacting individuals are processed as necessary for answering contact inquiries and taking any requested actions.

Further Notes on Processing Procedures, Processes, and Services:

Web Analytics, Monitoring, and Optimization

Web analytics (also referred to as "reach measurement") is used to evaluate visitor traffic to our online offering. It may include behavior, interests, or demographic information about the visitors, such as age or gender, in pseudonymous values. Through reach analysis, we can, for example, determine when our online offerings or their features and content are used most frequently or invited for reuse. It also allows us to identify areas that require optimization.

In addition to web analytics, we may also use testing methods to evaluate and optimize different versions of our online offerings or their components.

Unless otherwise stated below, profiles—data summarized from a usage session—may be created for these purposes, and information may be stored and later retrieved from a browser or device. The collected data particularly includes visited websites and utilized elements, as well as technical details such as the browser used, the computer system, and usage times. If users have consented to the collection of location data by us or by providers of services we use, the processing of location data may also occur.

Furthermore, the IP addresses of users are stored. However, we use an IP masking procedure (i.e., pseudonymization by shortening the IP address) to protect users. In general, no personally identifiable information (such as email addresses or names) is stored within web analytics, A/B testing, or optimization; instead, pseudonyms are used. This means that both we and the software providers we employ do not know the actual identities of users, but only the data stored in their profiles for the purpose of these procedures.

Legal Basis Notes: If we ask users for their consent for the use of third-party services, the legal basis for data processing is consent. Otherwise, user data is processed based on our legitimate interests (i.e., the interest in efficient, economical, and user-friendly services). In this context, we also refer you to the cookie usage information in this privacy policy.

Social Media Presence

We maintain online presences within social networks and process user data within this context to communicate with users active there or offer information about ourselves.

We note that user data may be processed outside the European Union. This may pose risks for users, as the enforcement of user rights might be more difficult.

Furthermore, user data within social networks is typically processed for market research and advertising purposes. For instance, user behavior and interests derived from this behavior can be used to create user profiles. These profiles may, in turn, be used to serve ads within and outside the networks, tailored to users' interests. Therefore, cookies are typically stored on users' devices to record usage behavior and interests. Additionally, data in user profiles may be stored independently of the devices used by the users (especially if they are members of the respective platforms and logged in).

For a detailed presentation of the respective forms of processing and opt-out possibilities, we refer to the privacy policies and statements of the network providers.

Even in the case of data access requests and the assertion of rights by affected individuals, we note that these are most effectively made with the providers. Only they have access to the user data and can take the corresponding actions and provide information. Should you need assistance, please feel free to contact us.

Plugins and Embedded Features, and Content

We integrate functional and content elements into our online offering, sourced from the servers of their respective providers (hereinafter referred to as "third-party providers"). These may include graphics, videos, or maps (hereinafter referred to uniformly as "content").

Integration always requires that the third-party providers process the users' IP addresses, as they cannot send the content to the users' browsers without the IP address. Thus, the IP address is necessary for displaying these contents or functions. We strive to use only those contents whose respective providers use the IP address solely for delivering the content. Third-party providers may also use so-called pixel tags (invisible graphics, also called "web beacons") for statistical or marketing purposes. These "pixel tags" can be used to evaluate information such as visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on users' devices, containing technical information about the browser and operating system, referring websites, visit times, and further details about the use of our online offering, and may be connected with information from other sources.

Legal Basis Notes: If we ask users for their consent to use third-party services, the legal basis for data processing is consent. Otherwise, user data is processed based on our legitimate interests (i.e., interest in efficient, economical, and user-friendly services). In this context, we also refer you to the cookie usage information in this privacy policy.

Use of Google Firebase Services

We use services from Google Firebase, provided by Google LLC (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA), to develop, operate, and improve our application. In this context, personal data may be processed and stored on Google’s servers.

We use the following Firebase services:

Legal basis: Consent (Art. 6(1)(a) GDPR); Performance of a contract (Art. 6(1)(b) GDPR); Legitimate interests (Art. 6(1)(f) GDPR) in operating and optimizing our app.

International data transfers: Data processed by Google may be transferred to and processed on servers located in the United States or other countries outside the European Union. For such transfers, Google relies on Standard Contractual Clauses approved by the European Commission to ensure an adequate level of data protection.

For further information, please refer to:

Changes and Updates

We request that you regularly review the content of our privacy policy. We adjust the privacy policy when changes in our data processing activities require it. We will notify you when changes require your participation (e.g., consent) or when other individual notifications are necessary.

If we provide addresses and contact details of companies and organizations in this privacy policy, please note that these addresses may change over time. We kindly ask you to check the details before contacting.

Definition of Terms

This section provides an overview of the terms used in this privacy policy. Where terms are legally defined, their statutory definitions apply. The following explanations aim primarily to aid understanding.

Created with free privacy generator by Dr. Thomas Schwenke.